Is your document workflow having a negative effect on your bottom line? The key components for a successful business from a records management perspective are a quality product offering, effective use of resources, a focus on customer expectations and, of course, company culture. Here are some questions to ask yourself to help you determine whether it’s time for a new document management system.
As with anything, processes and systems change – and as this happens, businesses need to be prepared to adapt. Outdated document management systems can have a serious impact on your bottom line.
Here are 7 signs you need a new document management system:
- Configuration is time consuming or requires constant outsourcing
Systems often require a small amount of tweaking and tailoring. But, if you are spending a lot of time on navigating and reconfiguring your systems, it may be time to look at upgrading. You will not only save time and billable hours, but improve efficiencies in the process.
- Your search methods are unproductive
It is essential that you are able to easily retrieve your documents, whether they be electronic or hard copies. Electronic document management, data capturing and indexing systems should help to make the process simpler. So, if you are struggling to find information quickly, then perhaps its time for a change.
- Ineffective accessibility options read the rest here