Office workers in a primarily paper-based environment spend nearly 15 percent of their time – 6 hours per week – searching for documents, according to a 2015 survey.
Even cutting that figure in half, three hours per week wasted by an employee who is paid, say, $40 per hour represents $120 per week of wasted time and money. Interestingly, the same study showed that those who work in digital environments – typically using a document management system – wasted virtually no time searching for files.
Perhaps more important than the financial costs of a paper system is the obligation to securely manage client documents. An electronic document management system offers a solution to the problems, errors and quality issues inherent in paper-based systems. In a digital document management system, all content is stored, organized and processed in digital form, allowing fast and accurate search, storage and work processing.
But many smaller firms continue to struggle with mostly paper-based systems. Why is there a reluctance to move to a digital model? Having spoken with hundreds of firms over the years, I repeatedly hear these top seven myths and misperceptions about document management systems that keep smaller firms from going digital. read the rest here