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- By Ben Liu, Director of eCommerce at Kofax

With the modern workplace handling an enormous amount of sensitive information – personnel records, confidential customer information, and even trade secrets – there’s a significant volume of data to protect. In this internet-connected world, it’s imperative businesses safeguard these critical assets, with the solution involving adoption of software tools alongside a change in behaviours.

There are five ways to protect private information in the workplace and improve a business’ security posture:

1. Impart best practice
It’s been widely reported the biggest security risks in businesses come from users. Before you can successfully deploy any changes, you must train staff to handle sensitive data appropriately.

For example, organisations face strict requirements under the GDPR for the management of records and data protection. Take steps to ensure staff are up-to-speed on the guidelines they must follow. Enforce rules including strong, unique passwords and rely on technological solutions such as rights managements systems to enforce access control. Only once you have a team thinking about privacy and security continually, can you make more fundamental changes.

2. Eliminate physical paper storage of private data
Paper records may offer a valuable backup solution, but they’re wholly inadequate, not to mention, risky should they be the backbone of your document management processes. Physical copies pose the risk of unauthorised access, even when kept under lock and key. A dedicated criminal could break into the building, an employee might misuse access or inadvertently allow others to view private records. read the rest here

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