Maven ,
What I tell my customers and when I'm out with sales reps is it's all about getting things done in less steps. I'm in the legal vertical so time is money and everyone has an hourly billable. Right now here's the average user scan:
1.) User walks up to MFP and logs in
2.) Finds their name via LDAP or enters manually and then enters client and matter
3.) Selects Scan to email
4.) Sends PDF to their email
5.) Walks back to their desk
6.) Finds Canon Scan 00034789* (or doesn't because file was to big which means they have to go back to the copier and break it apart because no one turned on file splitting
7.) Open conversion software to convert to searchable PDF
8.) Open DMS software
9.) Find file /folder structure and manually move file (or in some cases move it to a sweeper file
That's a lot of time wasted when you're billing clients $400 per hour.
With my software it works like this:
1.) Walk up to MFP and enter windows log in or card swipe
2.) We've stored your last 5 favorites you were working on but if it's something else just enter the first few letters or case number and it'll pop up for you
3.) Select scan to whatever DMS you have installed (iManage, Worldox, NetDocs, ProLaw etc.)
4.) Sub folder structure pops up so select where it needs to go
5.) Copier unlocks to make any last minute changes (duplex, dpi, etc.)
Hit Start -
Finished. Scan to searchable PDF was the default so nothing to change.
Art - FYI, I've been speaking to my VP, I'll give you a call this week about doing something with P4P- I think I've got the go ahead.